All keynote lecturers will meet three months ahead of the meeting to discuss the curriculum, synchronize their presentations, and work on instructional material. The recess will be held at an US university over a weekend in the spring; we include a budget for travel and accommodation below.
| duration | 2 days | ||
| attendance | 10 | ||
| cost/person/day | cost/person | cost | |
| housing | |||
| hotel room at | $75 | $150 | $1,500 |
| double occupancy | |||
| food | |||
| meals | $50 | $100 | $1,000 |
| travel | |||
| air travel | $350 | $3,500 | |
| local ground | $25 | $250 | |
| total | $625 | $6,250 | |